What is a voided check?

A voided check is a check that has been cancelled before it can be cashed or deposited. Writing VOID across the face of the check prevents its use while preserving the physical document. Businesses void checks due to errors, changed circumstances, or when a blank check is needed to provide bank account information for ACH setup without risk of unauthorized use.

Recording voided checks properly

Never discard or destroy a voided check without recording it. Note the void in your check register with the check number and reason. This maintains check sequence integrity and explains the gap in numbering during audits or reconciliations. If the check was already recorded as an expense, reverse the entry when voiding.

Voiding vs stop payment

Voiding works only for checks you still possess. Once a check leaves your control, voiding has no effect. To prevent payment on a check already issued, you need a stop payment order through your bank. Stop payments cost money and are not guaranteed to work if the check has already been processed; void when possible. Stop payment when necessary.