Pilot vs Xendoo vs a specialist team: bookkeeping pricing, scope, and who each one fits
Pilot, Xendoo, and Numetix price bookkeeping very differently: Pilot publishes an AI-first entry plan, Xendoo publishes tiered monthly plans, and Numetix publishes three tiers built for industry-specific books. Pick the cheapest plan that fits your rules, and pay for specialization only when your industry needs it.
QUICK ANSWER: PILOT VS XENDOO VS A SPECIALIST: WHICH FITS?
- Pilot publishes an entry plan for simple cash-basis books and prices its human-bookkeeper plan by monthly expenses, while Xendoo publishes three monthly tiers by expense volume.
- Generalist plans fit simple books well, and a specialist fits when trust accounting, insurance remittances, funds, or payroll rules shape the numbers.
- Compare the expense limits, accounting basis, who reviews the work, and what is excluded before you compare headline prices.
Numetix is the expert-led, AI-powered, human-in-the-loop bookkeeping layer for founder-led service firms, so its tiers are built around review and industry rules. This guide sets published prices side by side, says where each option fits, and gives you a way to compare quotes fairly.
What do Pilot, Xendoo, and Numetix publish?
The prices below are as published on each company's pricing page on 16 October 2026 (Pilot pricing, Xendoo pricing). Companies change plans often, so confirm before you buy. Pilot's page shows its human-bookkeeper plan, Core, as a starting price that varies with your monthly expenses, so use Pilot's own price display for your number.
Plan | Published price | What the page says it includes | Limits |
|---|---|---|---|
Pilot Essentials | $99 a month | AI categorization, reconciliation, monthly close, cash-basis books, a year-end package for your tax preparer, in-app messaging | Up to $100,000 in monthly expenses |
Pilot Core | Varies with monthly expenses | A US-based bookkeeper who handles and reviews your books, cash or accrual basis, custom chart of accounts, reports on the 10th business day, phone support | Priced by monthly expenses |
Xendoo Essential | $395 a month, or $355 billed annually | Weekly bookkeeping, a dedicated team, cash basis, 1 integration | Up to $50K in monthly expenses and 4 accounts |
Xendoo Growth | $695 a month, or $625 billed annually | Cash or modified accrual, a semi-annual tax consult, 2 integrations | Up to $75K in monthly expenses and 6 accounts |
Xendoo Scale | $995 a month, or $895 billed annually | Custom chart of accounts, bi-weekly calls, 4 integrations | Up to $125K in monthly expenses and 12 accounts |
Numetix tier | What it covers |
|---|---|
Essentials ($499 a month) | Daily bookkeeping, monthly close, standard reporting, payroll, compliance basics, and same-day visibility |
Growth ($999 a month) | Everything in Essentials plus cash flow forecasting, AP and AR oversight, department and project reporting, monthly financial reviews, and industry expert insights |
Enterprise ($2,499 a month) | Everything in Growth plus multi-entity consolidation, audit-ready controls, CFO-level guidance, industry-specific compliance, and a dedicated lead industry expert |
Numetix charges no hourly fees, and tax return preparation is quoted separately and is not included in any tier.
Where does each option fit?
Your situation | Better fit | Why |
|---|---|---|
Very simple cash-basis books and a tight budget | Pilot Essentials or Xendoo Essential | Lowest published entry prices for simple books |
You want a named human bookkeeper and a generalist team | Pilot Core or Xendoo Growth | Human review without industry-specific rules |
Trust accounts, insurance remittances, or fund accounting drive the numbers | A specialist such as Numetix | Industry review matters more than the entry price |
You need payroll administration with the books | Numetix, or a Pilot custom plan | Both list payroll administration in a fuller scope |
Several entities, audit-ready controls, or CFO-level guidance | Numetix Enterprise or a custom plan | Higher tiers cover consolidation and controls |
Numetix's entry tier costs more than the generalist entry plans, so the case for it is specialization, not price. Our guides to Bench, Pilot, and specialist bookkeeping and industry-specific vs general bookkeepers explain when that trade is worth making.
What does a generalist plan not cover?
Business | What a generic plan may miss |
|---|---|
Law firm | Client trust ledgers and three-way reconciliation |
Medical or dental practice | Payer-level receivables and production versus collections |
Property manager | Owner funds, security deposits, and owner statements |
Nonprofit | Restricted funds and grant tracking |
How should you compare quotes?
- Match the expense limit to your real monthly expenses, because exceeding it moves you to the next tier or a custom plan.
- Match the accounting basis: cash basis is simpler, while accrual or modified accrual is what lenders and funders often expect.
- Ask who reviews the work and whether a named person signs off each month.
- Ask what is excluded, such as cleanup, payroll, and tax, and get it in writing.
- Use our guide to choosing bookkeeping services and our breakdown of outsourced bookkeeping cost per month to score each quote.
Frequently asked questions
Is Pilot cheaper than Numetix?
At the published entry level, yes. Pilot's page lists an entry plan at a lower monthly price than Numetix's entry tier, but the scope differs: the entry plan is AI-first cash-basis bookkeeping, while Numetix tiers add review, payroll administration, and industry-specific work. Compare scope before price.
What does Xendoo include in its plans?
Xendoo's page lists weekly bookkeeping with a dedicated team in all three tiers, with higher tiers adding accounts, integrations, accounting basis options, and calls. Each tier has a monthly expense limit, so confirm yours before you choose, and ask what is excluded.
Which is best for a law firm or property manager?
A specialist usually fits better, because trust accounting and owner funds need industry rules applied and reviewed every month. A generalist plan can work for simple books, but ask each provider to show how it handles your trust or owner accounts before you sign.
Numetix is the expert-led, AI-powered, human-in-the-loop bookkeeping layer that builds its tiers around review and industry rules. See our bookkeeping services built for professional services firms. The chart of accounts and bookkeeper glossary entries define the terms.
Pilot and Xendoo are trademarks of their respective owners. Numetix is not affiliated with, sponsored by, or endorsed by either company. Prices and plan details were taken from each company's published pricing page on 16 October 2026 and may change. This article is for informational purposes only.
Numetix is an AI-first accounting firm. AI runs the bookkeeping, tax, payroll, and reporting workflow. Industry experts handle the judgment, month-end close, review, and advisory. We serve founder-led service firms across law, consulting, IT, healthcare, creative, and nonprofit. Headquartered in California, serving clients nationwide.
Suggested Readings
When are 2026 business tax returns due for an LLC, S corp and partnership, and what are the extension dates?
QuickBooks consultant, ProAdvisor, or bookkeeper: who should you hire?
How much does a bookkeeper cost per hour, and when does monthly pricing make more sense?
See what Numetix can do for you
Learn how the Numetix Portal streamlines communication, offers valuable insights, and saves you time so you can focus on growing your business.