How much does property management bookkeeping cost per month?

Numetix prices property management bookkeeping as flat monthly plans, not by the hour. It runs from $499 per month for smaller portfolios, to $999 per month for growing firms, to $2,499 per month for larger or multi-entity operations, with custom packages beyond that. There is no hourly billing and no surprise fees, so the number you see is the number you pay. Which plan you need comes down to portfolio size and complexity, not door count alone.

Simple, predictable monthly pricing

No hourly billing  ·  No surprise fees

Essentials

Smaller portfolios with core trust bookkeeping.

$499 / month

Daily bookkeepingMonthly closeStandard reportingPayroll syncClean complianceSame-day visibility

Growth

Growing firms that need more reporting and oversight.

$999 / month

Everything in EssentialsCash flow forecastingAP and AR oversightDepartment and project reportingMonthly financial reviewsIndustry expert guided insights

Enterprise

Larger or multi-entity firms with complex needs.

$2,499 / month

Everything in GrowthMulti-entity consolidationAudit-ready controlsCFO-level guidanceIndustry-specific complianceDedicated lead industry expert

Need a custom solution? Numetix offers tailored packages for firms with special requirements, such as high-volume, multi-state, or complex multi-entity portfolios.

What this works out to per door

Property managers often think in cost per door, so here is the translation. Because the fee is flat, the effective per-door cost drops as your portfolio grows. The figures below are illustrative, meant to show the shape, since the plan you actually need depends on the services and complexity, not door count alone.

The pattern is the point: a flat fee rewards scale. A per-door or hourly model does the opposite, the more you grow, the more it costs, and the harder it is to predict. Numetix keeps it flat so your bookkeeping line stays steady as your portfolio expands.

What drives which plan you need

Door count is only one input. The plan that fits your firm depends more on what the books have to do than on how many units you manage.

Smaller firms with straightforward trust bookkeeping, receipts, owner ledgers, and the monthly reconciliation, usually fit Essentials. Firms that also want cash flow forecasting, AP and AR oversight, and regular owner and management reporting move to Growth. Firms with multiple entities, multi-state operations, audit exposure, or a need for CFO-level guidance fit Enterprise. And firms with genuinely unusual requirements get a tailored package rather than being forced into a tier. Trust-account complexity, the number of legal entities, and the reporting you owe your owners tend to move the plan more than the raw door count does.

Why flat and predictable matters

Two promises sit on top of the pricing: no hourly billing, and no surprise fees. For a property management firm, that is not a small thing. Hourly bookkeeping means the month you most need help, the messy close, the audit prep, the year-end, is the month the bill spikes. A flat monthly fee removes that. You know the number, you can put it in the budget, and cleaning up a hard month does not cost you extra. The predictability is part of the product, not a discount.

Plan prices are current as of the date above and may change; the per-door figures are illustrative examples, not a per-door rate. For a quote tailored to your portfolio, contact Numetix. This page describes the service Numetix provides.