Bookkeeping that works with AppFolio, Buildium, Yardi, and QuickBooks Online
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Numetix does property management bookkeeping inside the platform you already run, and reconciles it to QuickBooks Online. That includes AppFolio, Buildium, Yardi, Rentvine, Propertyware, and Rent Manager. You do not export your data into some other system. Numetix works in your property management software, keeps the trust and owner ledgers there where they belong, and ties the operating activity across to QuickBooks Online so your corporate books always agree.
The platforms Numetix works in
If your firm runs any of these, Numetix works directly inside it. This is the plain list, no asterisks.
Platform | What Numetix does in it |
|---|---|
AppFolio | Runs the trust and owner ledgers, records receipts and payables, processes owner draws, and completes the monthly three-way reconciliation. |
Buildium | Same operational bookkeeping inside Buildium: receipts, owner ledgers, deposits, payables, draws, and reconciliation. |
Yardi | Operates the property books in Yardi and reconciles trust and operating activity, including for larger and mixed portfolios. |
Rentvine | Maintains the ledgers and reconciliations in Rentvine and ties the results across to QuickBooks Online. |
Propertyware | Handles the day-to-day trust and owner bookkeeping in Propertyware and the monthly close. |
Rent Manager | Runs the property books and reconciliations in Rent Manager and reconciles across to QuickBooks Online. |
QuickBooks Online | Maintains the management company's corporate books and reconciles them to the property platform, so the two never drift apart. |
How the property platform and QuickBooks Online fit together
Most property management firms run two systems, and they do different jobs. The property management platform, AppFolio, Buildium, Yardi, and the rest, holds the trust ledgers, the owner ledgers, and everything at the property level. QuickBooks Online holds the management company's own corporate books: your revenue, your payroll, your overhead. Both are correct tools. The mistake is letting them disagree.
Numetix operates the property platform day to day and reconciles the operating activity across to QuickBooks Online on a set schedule. The trust ledgers stay in the property platform, because that is where the compliance records and the audit trail belong. The corporate view stays in QuickBooks Online. Numetix is the layer that keeps them tied together, so the number in QBO matches the property books and you are not maintaining two versions of the truth.
What "integrates with" should actually mean
When a bookkeeper says they integrate with your software, ask what that means in practice. There are two very different versions. In the first, the provider works inside your platform: they log into AppFolio or Buildium, do the bookkeeping there, and your software stays the system of record. In the second, the provider exports your data and keeps the books somewhere else, which leaves you reconciling two sources and hoping they match.
Numetix is the first kind. The work happens in the platform you already run. You do not switch software, you do not export anything, and your property management system stays the single source of truth for the property books, with QuickBooks Online reconciled to it.
Who it is for
Numetix is built for property management companies managing roughly 300 to 3,000 units. If you run AppFolio, Buildium, Yardi, Rentvine, Propertyware, or Rent Manager, and you keep your corporate books in QuickBooks Online, Numetix operates the bookkeeping across both without asking you to change a thing about your stack.
AppFolio, Buildium, Yardi, Rentvine, Propertyware, Rent Manager, and QuickBooks Online are trademarks of their respective owners. Numetix is an independent bookkeeping service and is not affiliated with or endorsed by these platforms. This page describes the service Numetix provides.
Numetix is an AI-first accounting firm. AI runs the bookkeeping, tax, payroll, and reporting workflow. Industry experts handle the judgment, month-end close, review, and advisory. We serve founder-led service firms across law, consulting, IT, healthcare, creative, and nonprofit. Headquartered in California, serving clients nationwide.
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